Facility Modification Request Form

Facility Modification

A Facility Modification Request is to be completed for any changes and/or modifications you plan on making at your school or facility.  The form below shall be completed and approved before items are purchased to ensure that the modifications can be made. For example, if a school purchases Smart panels to replace Smart boards, facilities should receive this modification form before any items are purchased or ordered, so we can ensure that Smart panel has a dedicated outlet for power supply, our construction department is aware of any whiteboard modifications that have to take place, any painting that needs to occur, as well as our supply warehouse is aware of any items that need to be picked up for surplus. This is a process that takes time to coordinate and by completing this facility modification form it allows us the time to come out and gather information to see what steps need to be followed in order to determine if the project is capable of being done and/or if there are materials or items the school may need to include in their budget for the project. When modifications and changes take place in a facility it is a process in which attention to detail is vital in order to ensure that all needs are met. Poor planning on the front end should not be an emergency on the back end for Facility Services. By completing the modification form this will help all parties involved.

A facility modification form should be completed for the following items:

  • Scoreboards

  • Sheds

  • Storage Buildings

  • Spirit Rocks

  • Trees/Bushes (Adding and/or Removing)

  • Benches

  • Rain Barrels

  • Playground Equipment

  • TV's

  • Cameras

  • Painting

  • Flooring (Complete floor replacements) Minor damages or repairs can be submitted as a work order

  • Light Shades

  • Equipment (Washer/Dryer/Scrubbers/Etc.)

  • Equipment Requiring Utilities (Chrome book cart, etc)

  • Outside Contractor Services

  • Signage

  • Projectors

  • Smart Panels

  • Greenhouses

  • Climbing Walls

  • Gardening Areas

  • Bookcases

  • Furniture

  • Adding Power or Outlets

  • Removing Materials (Painting needs to be thought about when removing materials)

  • Converting Rooms (Ex. Storage rooms to classrooms; resource room)

 

If in doubt, best advice is to fill out the Facility Modification Request form and let us help you so all parties are satisfied at the completion of the project. Also, just because you submit the facility modification request form does not mean that you can move forward with the project. The request must be approved by Facility Services before materials can be ordered and work scheduled.

Purchases and/or commitments to modifications prior to Facility Services approval is not recommended and funding will not be available to support the installation.  Any cost associated with modifications to the facility without approval will be the responsibility of the school.